Location:
Centurion, Gauteng
Full Job Description
Role Overview and Key Responsibilities:
We are looking for a highly organized and proactive individual to support administrative and operational functions within the department. The ideal candidate will play a critical role in ensuring smooth communication, coordination, and execution of key tasks.
Responsibilities Include:
- Develop and manage effective office systems to enhance day-to-day operations.
- Serve as the key point of contact between the department and buyers to ensure clear and timely communication.
- Oversee the upkeep and organization of office supplies and equipment to maintain a productive work environment.
- Compile and prepare monthly departmental reports to monitor performance and identify improvement opportunities.
- Coordinate the daily vehicle collection schedule for drivers, ensuring efficiency and punctuality.
- Manage the driver onboarding process, including orientation and initial training.
- Oversee the ordering and distribution of departmental uniforms.
- Handle driver leave requests and overtime planning to ensure staffing efficiency.
- Prepare supplier payment requisitions and coordinate with the accounts department for timely processing.
- Track and manage inventory levels at vehicle storage sites to prevent stock shortages and losses.
- Work closely with transport carriers to coordinate vehicle loading and ensure timely deliveries.
- Manage time and attendance records and resolve related queries.
- Liaise with HR and Payroll to address and resolve driver-related concerns.
- Maintain accurate and up-to-date record keeping for all administrative processes.
- Provide support with general administrative tasks and ad hoc duties as needed.
Minimum Requirements:
- Grade 12 (Matric) – essential
- A relevant diploma or degree in Administration or Logistics – mandatory
- Minimum of 2 years’ experience in an administrative role
- Proficient in MS Office (Excel, Word, Outlook)
- Strong communication and interpersonal skills
- Ability to handle pressure, prioritize tasks, and meet deadlines
- Must have own reliable transport and a valid driver’s license
- Willingness to work every second weekend and on selected public holidays